Add Room Extras
To add room extras for our rooms, we’ll need to go to Settings, and click Room Booking. Then we need to click the Extras tab
Extras are items that can be added to a room booking, such as a TV, a projector, tea and coffee making facilities, and so on.
To add an Extra, we need to click the Add Extra button, which will open the, Add Room Extra modal.
We can then give the Extra a name, add a Description, which will be visible to those using your embedded booking forms, and add an Internal Description, which will be visible to those booking rooms through iKnow.
Room Extra Options
There are a number of options, for each Extra.
Fixed, allows us to indicate that this particular item cannot be removed, from a particular room. For example, if you have a projector fixed to the ceiling, or a piano in the room.
Limited Quantity, allows us to specify how many of this particular item are available, so that it isn’t overbooked. So, if we have 2 laptops in the building, that can be used by people hiring rooms, we would set the quantity to 2. Then we won’t be able to assign more than 2 laptops at the same time.
Allow Multiple per Booking, allows us to set whether more than 1 of this item can be added to a room. We are also able to set a maximum, if there is an upper limit for the number available.
Public, should be switched on, if we want people to be able to select this, through our online booking forms. If it is switched off, it will only be available for users booking, in the iKnow system, to select.
Cut Off Time, allows us to select the latest time, prior to the booking, that someone will be able to select this extra.
Upload photo, allows us to include a photo of the Extra, so people can see what they are booking.
Room Extra Costs
Costs for each Extra can be added, if we switch the Chargeable toggle on.
We can set the cost for the Extra, then indicate whether this is for the whole booking, or if we are charging per hour, for this Extra.
Finally, we have the option to make this Extra free, if it is being booked by someone within the organisation.